Recurring EntriesPro

Automate time entries for regular activities like standups or weekly meetings.

Overview

Recurring entries automatically create time entries on a schedule. This is useful for regular activities like daily standups, weekly meetings, or routine tasks that happen at the same time each day or week.

Pro Feature

Recurring entries require a Pro or Team subscription. You'll see a "Pro" badge on the recurring sections if you're on the Free plan.

When to Use Recurring Entries

Common use cases for recurring entries:

Daily Standup

15 minutes every weekday at 9:00 AM

Weekly Team Meeting

1 hour every Monday at 2:00 PM

Monthly 1:1

30 minutes on the first Tuesday of each month

Email Processing

30 minutes every day at 8:30 AM

Creating a Recurring Entry

  1. 1
    Go to Timer SettingsRecurring
  2. 2
    Click Add Recurring Entry
  3. 3
    Select a Topic for the entries
  4. 4
    Set the Duration (e.g., 30 minutes)
  5. 5
    Choose a Schedule:
    • Daily, Weekly, or Monthly
    • Specific days of the week
    • Start time for each entry
  6. 6
    Optionally set a Start date and End date
  7. 7
    Add default Notes if desired
  8. 8
    Click Save

How Entries Are Created

Recurring entries are created automatically based on your schedule:

  • Entries are created at the scheduled start time
  • Each entry has the specified duration, topic, and notes
  • Entries appear on your calendar and in reports
  • You can edit or delete individual entries without affecting the schedule

Note

Recurring entries are created as regular time entries. Once created, they behave exactly like manually entered time. Editing one entry doesn't affect future entries.

Managing Recurring Schedules

To modify or stop a recurring entry:

  1. 1
    Go to Timer SettingsRecurring
  2. 2
    Find the recurring entry in the list
  3. 3
    Click Edit to modify the schedule
  4. 4
    Or click Delete to stop future entries

Tip

Deleting a recurring schedule doesn't delete past entries that were already created. Those remain in your history.

Skip or Modify Individual Occurrences

Sometimes a recurring event doesn't happen or runs longer than usual:

  • Skip — Delete the individual entry from your calendar. The schedule continues normally for future dates.
  • Modify — Edit the entry to adjust duration, notes, or time. The change only affects that specific entry.

Recurring vs Timer

Choose the right approach for different situations:

Use Recurring WhenUse Timer When
Same time every day/weekVariable start times
Fixed duration eventsUnknown duration
Calendar-scheduled meetingsAd-hoc work sessions
Easy to forget to trackNatural to start/stop