Billing entities

A billing entity is a shared context where team members collaborate. Each billing entity has its own topics, clients, time entries, and settings. You can belong to multiple billing entities and switch between them.

Open Settings → Entities to see every billing entity you own (Your entities) and the ones you've joined (Shared with you), plus any pending invitations you can accept or decline right there (Invitations).

Create a new billing entity when you want to start tracking time with a team.

1. 1
   Click your billing entity name in the top-left corner of the app
2. 2
   Select Create Billing entity from the dropdown
3. 3
   Enter a billing entity name (e.g., "Acme Corp" or "Design Team")
4. 4
   Choose a URL slug (this appears in the browser address bar)
5. 5
   Click Create

You become the owner of the billing entity and can immediately start inviting members.

Move between your personal billing entity and team billing entities using the billing entity switcher.

1. 1
   Click your current billing entity name in the top-left corner
2. 2
   Select the billing entity you want to switch to from the dropdown
3. 3
   The page reloads with data from the selected billing entity

When you switch billing entities:

• Your timer continues running in the original billing entity
• You see that billing entity's topics, clients, and time entries
• Any new time entries go to the selected billing entity

Owners and admins can configure billing entity settings.

1. 1
   Switch to the billing entity you want to configure
2. 2
   Open Settings using the gear icon in the sidebar
3. 3
   Go to Entities, then open the entity's General → Name & locale section

Available settings include:

• Display name - The name shown in the billing entity switcher
• Default hourly rate - Set under Invoicing → Business profile; applied to new topics if not specified
• Time zone - Used for reports and analytics
• First day of week - Sunday or Monday; the billing-entity-wide default for calendars, dashboards and activity views (members can override it for themselves)

You can leave a billing entity you no longer need access to.

1. 1
   Switch to the billing entity you want to leave
2. 2
   Open Settings, then open the billing entity from Entities
3. 3
   Scroll down and click Leave Billing entity
4. 4
   Confirm your decision

After leaving:

• You lose access to all billing entity data
• Your time entries remain in the billing entity for reporting
• You can be re-invited later if needed

Only owners can delete a billing entity. This action is permanent.

1. 1
   Switch to the billing entity you want to delete
2. 2
   Open Settings and go to Entities
3. 3
   Click the delete (trash) icon on the billing entity you want to remove
4. 4
   Type the billing entity name to confirm
5. 5
   Click Delete Permanently