Email Settings (SMTP)Pro

By default, TeeckIn sends invoices from our email address. With custom SMTP, you can send invoices directly from your own email address. This looks more professional and helps ensure your emails reach your clients' inboxes.

To set up custom SMTP, you'll need the following from your email provider:

• SMTP Server - The hostname (e.g., smtp.gmail.com)
• Port - Usually 587 (TLS) or 465 (SSL)
• Username - Usually your email address
• Password - Your email password or an app password

1. 1
   Go to Settings → Invoicing
2. 2
   Open the Email / SMTP section
3. 3
   Click Configure Email
4. 4
   Enter your SMTP host and port
5. 5
   Enter your username and password
6. 6
   Enter the "From Email" (the address invoices will come from)
7. 7
   Enter the "From Name" (e.g., "Your Company Billing")
8. 8
   Check "Use SSL/TLS" if your provider requires port 465
9. 9
   Click Save Settings

After saving, click Test Connection to verify everything works. You'll receive a test email at your configured address.

In a team billing entity, you can configure SMTP at the billing entity level. All team members will send invoices from the billing entity's email address.

1. 1
   With the billing entity selected, go to Settings → Invoicing
2. 2
   Open the Email / SMTP section
3. 3
   Configure SMTP as described above

When configured, custom SMTP is used for:

• Sending invoices to clients
• Invoice reminders
• Payment receipts

System emails (password resets, verification emails, etc.) always come from TeeckIn's servers.

To stop using custom SMTP and revert to TeeckIn's default:

1. 1
   Go to Settings → Invoicing and open the Email / SMTP section
2. 2
   Click Remove
3. 3
   Confirm the removal

Invoices will then be sent from TeeckIn's email address.