Topics

Create trackable projects with hourly rates and billing settings.

Overview

Topics are the specific projects or tasks you track time against. Each topic belongs to a category and can have its own hourly rate, billable status, and linked client.

Creating a Topic

1
Go to Timer Settings
2
Find the category where you want to add the topic
3
Click the + button next to the category name
4
Enter a topic name (e.g., "Dashboard Redesign")
5
Configure billing options (see below)
6
Click Save

Topic Settings

Name

A descriptive name for the project or task. Keep it short enough to display in Quick Start (around 30 characters max).

Hourly Rate

The rate to charge for time tracked to this topic. Used to calculate earnings and invoice amounts. Leave empty for non-billable work.

Billable

Toggle on to include this topic's time in invoices and earnings reports. Toggle off for internal or non-billable work.

Client

Link a client to auto-fill their information when creating invoices for this topic.

Hourly Rate Strategies

There are several ways to handle rates:

Fixed Rate per Topic

Set a specific rate on each topic. Best when different projects have different rates (e.g., development at $95/hr, consulting at $150/hr).

Category-Level Rate

Set the same rate on all topics in a category (e.g., all "Acme Corp" topics at $85/hr). Edit each topic or use bulk edit.

No Rate (Time Tracking Only)

Leave rate empty for personal projects or when you just want to track time without calculating earnings.

Note

Changing a topic's rate only affects future time entries. Past entries keep the rate that was set when they were created.

Editing Topics

1
Go to Timer Settings
2
Find the topic in its category
3
Click the topic name or the edit (pencil) icon
4
Make changes
5
Click Save

Tip

You can change a topic's category by editing it and selecting a different category from the dropdown. All time entries move with it.

Reordering Topics

You can reorder topics within a category or move them to a different category using drag and drop:

1
Go to Timer Settings
2
Click a category to expand it and show its topics
3
Grab the drag handle (six dots) to the left of a topic
4
Drag to reorder within the category, or drop onto another category to move it

Tip

When you move a topic to a different category, all its time entries move with it. The topic inherits the color of its new category.

Archiving Topics

When a project ends, archive the topic instead of deleting it:

1
Edit the topic
2
Toggle Archived on
3
Click Save

Archived topics don't appear in Quick Start or timer selection, but historical entries remain visible in reports.

Best Practices

Granularity — Create topics at the level you want to report on. Too many topics is hard to manage; too few loses detail.
Naming — Use clear, consistent names. "Dashboard v2" is better than "work".
Billable default — Set new topics as billable, then override for specific non-billable work like internal meetings.
Archive promptly — Archive completed projects so Quick Start stays clean.