Tasks & Notes

Track what you're working on with persistent tasks and session notes.

Overview

TeeckIn gives you two ways to document your work: Tasks for tracking what you need to do, and Notes for free-form descriptions of your work session.

Tasks

Tasks are scoped to topics, not individual time entries. This means incomplete tasks persist across sessions until you complete or dismiss them. Time spent on each task is tracked automatically.

Task States

Pending — Not started yet

Ongoing — Currently working on

Paused — Temporarily stopped

Done — Completed

Dismissed — Not needed

1
Start a timer on any topic
2
Type a task in the "Add a task..." field and press Enter
3
Click a task to cycle through states: pending → ongoing → done
4
Click the ✕ to dismiss a task (not needed)
5
Click the trash icon to permanently delete a task
6
Tasks persist even after you stop the timer

Pausing Tasks

Only one task can be "ongoing" at a time. You can pause a task in two ways:

Manual pause — Click the pause button on an ongoing task. The task stays paused until you explicitly resume it.
Timer stop — When you stop the timer, the ongoing task is automatically paused and will auto-resume when you restart the timer on the same topic.

Time Tracking Per Task

When you mark a task as "ongoing", TeeckIn starts tracking time specifically for that task. The time is recorded even across multiple sessions:

Tasks (2/3 done):

✓Fix login validation bug12m

●Add unit tests for auth module8m

○Update documentation

Task times appear in the Accomplishments view with a breakdown of how long each task took.

Editing Task Time

Forgot to mark a task as "ongoing" when you started? No problem. You can edit task times directly by clicking on the duration shown next to any task.

1
Find the task with time tracked (shows duration like "12m" or "1h 30m")
2
Click on the duration to open the time editor
3
Adjust start/end times for any time segment
4
Use quick buttons (+5m, +15m, etc.) for fast adjustments

Multi-Segment Tasks

If you worked on a task multiple times (e.g., started in the morning, paused for lunch, continued in the afternoon), each segment appears separately in the editor. Edit each segment individually — the total time updates automatically.

Where to Edit

You can edit task times from two places: the running timer checklist (while working) or from Accomplishments (for completed work).

Links in Tasks

Task text supports links in two formats:

Markdown links: :
Bare URLs: :

Links are clickable and open in a new tab. Great for referencing tickets, PRs, or documentation.

Dismiss vs Delete

There are two ways to remove a task from your list:

Dismiss

Marks the task as "not needed". The task moves to the dismissed section and any time you spent on it is preserved. Use this when a task becomes irrelevant.

Delete

Permanently removes the task. This cannot be undone. Use this for tasks created by mistake or duplicates.

Swipe to Dismiss (Mobile)

On mobile devices, swipe a task left to quickly dismiss it. This is the same as tapping the dismiss button on desktop.

Notes

For free-form descriptions or meeting summaries, use the notes field. Notes are attached to individual time entries and save automatically as you type.

Tip

Notes support basic markdown: **bold**, *italic*, and bullet lists. The formatting appears in reports and when viewing entry details.

Tasks vs Notes

Use Tasks When

You have specific items to complete
You want to track time per item
Work carries over across sessions
You need to see what's still pending

Use Notes When

Writing meeting summaries
Documenting decisions or context
Adding general session descriptions
Recording information for invoices

In Reports & Accomplishments

Both tasks and notes appear in your accomplishments and reports:

Accomplishments — Completed tasks grouped by topic with time breakdowns
Entry details — Click any entry to see linked tasks and notes
Reports export — Tasks and notes included in CSV/JSON exports
Invoices — Optionally include notes as line item descriptions

Accomplishments

View completed tasks and notes