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Member GroupsPro

Create permission groups to manage access for multiple team members at once.

Overview

Groups let you assign permissions to multiple members at once. Instead of setting permissions individually for each person, create a group like "Contractors" or "Project Leads", add members to it, and assign permissions to the group. When you add a new contractor, just add them to the Contractors group and they automatically get the right permissions.

Team Feature

Member groups require the Pro plan.

Groups vs Roles

TeeckIn has both roles (Member, Admin, Owner) and groups. Here's the difference:

Roles

  • Everyone has exactly one role
  • Roles are hierarchical (Owner > Admin > Member)
  • Roles set the baseline permissions
  • Cannot be customized

Groups

  • Members can be in multiple groups
  • Groups are additive (grant extra permissions)
  • Groups add permissions on top of role
  • Fully customizable

Tip

Think of roles as the foundation and groups as add-ons. A Member role gives basic access, then a "Finance Team" group might add billing permissions.

Creating a Group

  1. 1
    Open Settings → Team & access → Groups & permissions
  2. 2
    Click New Group
  3. 3
    Enter a name (e.g., "Project Leads")
  4. 4
    Choose a color for easy identification
  5. 5
    Optionally add a description
  6. 6
    Click Create

Adding Members to a Group

  1. 1
    Click on the group to expand it
  2. 2
    Click Add next to Members
  3. 3
    Select a team member from the dropdown
  4. 4
    Click Add

Members immediately receive any permissions assigned to the group. You can add the same member to multiple groups.

Assigning Permissions to a Group

  1. 1
    Click on the group to expand it
  2. 2
    Click Manage next to Group Permissions
  3. 3
    Click Add Permission
  4. 4
    Select the permission from the dropdown
  5. 5
    Click Add

All members of the group immediately receive the permission.

Available Permissions

Permissions you can assign to groups:

PermissionAllows
View TopicsSee all topics in the billing entity
Manage TopicsCreate, edit, and delete topics
View All Time EntriesSee time entries from all team members
View BillingSee invoices and billing information
Manage BillingCreate and edit invoices
View AnalyticsAccess team analytics and reports
Invite MembersSend invitations to new team members
Remove MembersRemove members from the billing entity

Example Group Setups

Contractors

External contractors who need limited access

Use TimerView Topics

Project Leads

Team members who manage projects and need visibility

View All Time EntriesView AnalyticsManage Topics

Finance Team

Members who handle invoicing and billing

View BillingManage BillingView Transactions

Removing Members from a Group

  1. 1
    Click on the group to expand it
  2. 2
    Find the member in the list
  3. 3
    Click the X button next to their name

The member immediately loses any permissions that were granted by that group (unless they have the same permissions from another group or their role).

Deleting a Group

  1. 1
    Click the trash icon on the group card
  2. 2
    Confirm the deletion

Warning

Deleting a group removes all permissions it granted to its members. Members will only have permissions from their role and other groups.

Related

Roles & Permissions

Understand the role-based permission system

Inviting Members

Add new people to your billing entity

Billing entities

Create and manage billing entities

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