Setting Rates

Configure hourly rates to calculate earnings and generate invoices.

Overview

Hourly rates are set per topic. When you track time on a topic with a rate, TeeckIn calculates your earnings automatically. These earnings appear on the dashboard and become invoice line items.

Setting a Rate

1
Go to
2
Find the topic you want to add a rate to
3
Click the topic to edit
4
Enter the Hourly Rate (e.g., 85 for $85/hour)
5
Ensure Billable is toggled on
6
Click Save

Rate Strategies

Choose a rate strategy that fits your business:

Per-Topic Rates

Different rates for different work types. Development at $95/hr, consulting at $150/hr, support at $75/hr. Most flexible but requires setting each topic individually.

Per-Client Rates

Same rate for all work with a client. Set the same rate on all topics in that client's category. Simple to manage but less granular.

Blended Rate

One rate for all work. Simple but doesn't reflect different value of different work. Good for retainer arrangements.

When Rates Change

What happens when you update a topic's rate:

Future entries — Use the new rate
Past entries — Keep the rate that was active when created
Running timer — Uses the rate captured at start time

Note

Rate changes never affect historical entries. This ensures your past earnings and invoices remain accurate.

Billable vs Non-Billable

Not all time should be billed:

Billable

Client work
Project development
Consulting calls
Deliverable work

Non-Billable

Internal meetings
Admin tasks
Learning/training
Sales calls

Tip

Track non-billable time too. It helps you understand your true productivity and identify where time goes that you can't bill.

Currency

Rates are stored as numbers without currency symbols. TeeckIn uses your locale settings to format currency in displays. All calculations use the numeric values.

Topics

Create topics with rates

Unbilled Time

See time ready to invoice

Creating Invoices

Turn billed time into invoices