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Tasks

Manage work items across all your projects in one place.

Overview

Tasks are individual work items that you track within topics. The Tasks page gives you a dedicated view to see, search, and manage all your tasks across every project without needing to start a timer first.

Click Activity in the sidebar — Tasks opens by default.

Task States

Tasks move through four states as you work on them:

Pending

Not started yet. Click to start the timer and begin working on this task.

Ongoing

Currently being worked on. Time is being tracked. Click to mark as done.

Done

Completed. Total time spent is recorded. Click to reset to pending if needed.

Dismissed

No longer needed. Any time spent is preserved but the task won't appear in pending lists.

Views

The Tasks page offers four views to match how you prefer to work:

List View (Default)

Tasks grouped by category and topic, matching your mental model of how work is organized. Expand or collapse categories and topics to focus on specific areas. Use the filter tabs to show only tasks with a specific status.

Table View

A flat, sortable table showing all tasks. Click column headers (Task, Project, Category, Status, Time) to sort. Great for finding specific tasks or reviewing all work at once. Includes checkboxes for bulk operations.

Kanban View

Visual board with columns for each status: Pending, Ongoing, Done, and Dismissed. Drag and drop cards between columns to change task status. Perfect for workflow visualization and quick status updates.

Timeline View (Gantt)

A Gantt chart that puts every task on one shared time axis — each task is a row, so you can compare when work happened across tasks at a glance. It follows the page's Day / Week / Month selector:

  • Day — a 0–24h hour axis showing the exact work segments of the day.
  • Week / Month — a date axis; each task row shows which days it was worked, shaded by how much.

Use the date arrows / Today to move through time, and click a task's tracked time to edit its segments. Only tasks worked in the selected range appear.

Tip

Your view preference is remembered automatically. The Day/Week/Month range is shared with the other task views, so switching views keeps you on the same period.

Adding Tasks

You can add tasks from the Tasks page or while timing:

From the Tasks Page (List View)

  1. 1
    Find the topic where you want to add the task
  2. 2
    Click the + button next to the topic name
  3. 3
    Type the task description
  4. 4
    Press Enter or click Add

While Timing

  1. 1
    Start a timer on any topic
  2. 2
    In the timer panel, switch to Checklist mode
  3. 3
    Type a task and press Enter

Note

Tasks are always linked to a specific topic. They persist across sessions and appear in the Accomplishments page when completed.

Searching and Filtering

Find tasks quickly using search and filters:

Search

The search box searches across task text, topic names, and category names. Type any keyword to filter results instantly. When a category or topic filter is active, search only matches task text.

Period Filter

Filter tasks by when they were created: Today, This Week, This Month, or All Time (default). Switch to a narrower period to focus on recent work.

Category & Topic Filters

Select a category from the dropdown to show only tasks in that category. When a category is selected, a topic dropdown appears to further narrow results to a specific project. This is especially useful in Kanban view for focused project boards.

Status Filters

Use the filter tabs (All, Pending, Ongoing, Done, Dismissed) to show only tasks with a specific status. Each tab shows the count of tasks in that state. Status tabs are hidden in Kanban view since statuses are shown as columns.

Tip

Your filter preferences (period, category, topic) are saved automatically and remembered between sessions. Click "Clear filters" to reset to defaults.

Note

When you have more than 50 tasks matching your filters, results are paginated. Use the page controls at the bottom to navigate through results.

Quick Actions

Perform common actions without leaving the Tasks page:

Start TimerStarts the timer on the task's topic and marks the task as ongoing
CompleteMarks the task as done (click the status circle)
MoveMove the task to a different topic (keeps time records)
DeletePermanently removes the task (asks for confirmation)

Moving Tasks

Sometimes tasks need to be reorganized. You can move a task to a different topic while preserving all its time tracking history:

  1. 1
    Find the task you want to move in any view
  2. 2
    Click the Move button (arrow icon) in the task actions
  3. 3
    Select the destination topic from the dropdown (grouped by category)
  4. 4
    Click Move to confirm

Note

Moving a task preserves all time entries. The task will appear in the new topic but the original time tracking data remains intact.

Bulk Operations

In Table view, you can select multiple tasks and perform actions on them at once:

  1. 1
    Switch to Table view
  2. 2
    Click checkboxes next to tasks you want to select (or use the header checkbox to select all)
  3. 3
    A bulk actions bar appears showing how many tasks are selected
  4. 4
    Click Complete, Dismiss, or Delete to apply to all selected tasks

Tip

The header checkbox has three states: unchecked (none selected), checked (all selected), and indeterminate (some selected). Click it to toggle between none and all.

Task Assignment

Team Feature

Task assignment is available in billing entities on the Pro plan.

In a billing entity, admins can assign tasks to specific team members. This helps distribute work and track who's responsible for what.

Filtering by Assignee

When viewing tasks in a billing entity, an All Members dropdown appears in the filter bar. Select a member to see only tasks assigned to them.

What Admins Can Do

  • Assign any task to any billing entity member
  • Unassign tasks by setting assignee to none
  • Filter tasks by assignee to review workload

Note

Task assignment requires the tasks:assign permission. Billing entity owners and admins have this permission by default. Regular members can only view tasks assigned to them.

Kanban Drag and Drop

In Kanban view, you can change task status by dragging cards between columns:

  1. 1
    Switch to Kanban view using the view switcher
  2. 2
    Grab a task card (it becomes draggable)
  3. 3
    Drag it to a different column (Pending, Ongoing, Done, or Dismissed)
  4. 4
    Drop to update the status

Note

Dragging a task to "Ongoing" without an active timer will just update the status. To track time, use the Start Timer action or start the timer manually first.

Export Tasks

Export your tasks to CSV for reporting or backup:

  1. 1
    Apply any filters you want (period, category, status)
  2. 2
    Click the Export button in the page header
  3. 3
    A CSV file downloads with the current filtered tasks

The CSV includes: Task, Topic, Category, Status, Time (minutes), and Created date. Import into spreadsheets or other tools for further analysis.

Time Tracking

Each task shows the total time spent on it. Time is tracked when:

  • You start a timer and set the task to "ongoing"
  • You click a pending task when the timer is already running on that topic
  • You use the Start Timer action on a task

Time accumulates across multiple work sessions. If you work on a task, stop, then come back later, the time adds up automatically.

Tip

Tasks with no time spent show "—" in Table view. In List and Kanban views, the time badge only appears once you've logged time.

Best Practices

  • Break down work — Create tasks for individual work items, not entire projects. "Fix login validation" is better than "Work on login".
  • Use ongoing status — Mark tasks as ongoing when actively working to get accurate per-task time tracking.
  • Dismiss, don't delete — If a task is no longer needed but you spent time on it, dismiss it to preserve the time record.
  • Choose the right view — Use List for organized work, Table for reviewing everything, Kanban for visual workflow management.

Related

Topics

Projects that contain tasks

Notes & Checklists

Add tasks while timing

Accomplishments

See completed tasks

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