Terms of Service

By accessing or using TeeckIn (the "Service"), you agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use the Service.

The Service is operated by TeeckIn ("we", "us", "our"). We reserve the right to modify these Terms at any time. Continued use of the Service after changes constitutes acceptance of the modified Terms.

TeeckIn is a time tracking and billing application designed for freelancers, consultants, and teams. The Service allows users to:

• Track time spent on projects and tasks
• Organize work by categories, topics, and clients
• Generate invoices and manage billing
• View analytics and reports
• Collaborate with team members

To use the Service, you must create an account by providing accurate and complete information. You are responsible for:

• Maintaining the confidentiality of your account credentials
• All activities that occur under your account
• Notifying us immediately of any unauthorized use

You must be at least 16 years old to create an account. By registering, you represent that you meet this age requirement.

TeeckIn offers different service plans with varying features and limitations:

• Free Plan: Up to 3 clients, 1 AI agent, 30-day history, 1 export per month. Invoice generation and recurring entries are not included.
• Pro Plan: Unlimited clients, 5 AI agents, unlimited history, unlimited exports, invoice generation, and recurring entries.

Plan features and pricing may change. We will notify registered users of material changes at least 30 days in advance.

When using the Service, you agree to:

• Use the Service only for lawful purposes
• Not attempt to gain unauthorized access to the Service or its systems
• Not interfere with or disrupt the Service or servers
• Not upload malicious code or content
• Not use the Service to violate any third party's rights
• Not resell, redistribute, or provide unauthorized access to the Service

The Service, including its design, features, and content, is owned by TeeckIn and protected by intellectual property laws. You retain ownership of the data you enter into the Service.

By using the Service, you grant us a limited license to process your data solely to provide the Service. We do not claim ownership of your data and will not use it for purposes other than operating the Service.

Your privacy is important to us. Our data practices are detailed in our Data & Privacy documentation.

Data Location: Your data is hosted in Paris, France (European Union) and is protected under the General Data Protection Regulation (GDPR).

Your Rights (GDPR):

• Right to access your personal data
• Right to rectify inaccurate data
• Right to delete your data ("right to be forgotten")
• Right to export your data (data portability)
• Right to lodge a complaint with a data protection authority

Key Points:

• Your data is encrypted in transit
• You can export all your data at any time
• You can delete your account and all associated data
• We do not sell your data or share it with advertisers
• We use Stripe for payment processing (we never see your full card number)

Some records are subject to legal retention obligations and are therefore not erased on request. In particular, invoices and credit notes issued through the Service, and any invoices received through the Service that are already held in the archive, are archived for 10 years under section 8 below, and are handled through the process described there.

TeeckIn retains the invoices and credit notes you issue through the Service for 10 years, counted from the date of each document. Each one is archived automatically at the moment it is issued, as the PDF your customer receives. Documents issued before automatic archiving was introduced are not in the archive. The Service does not currently receive invoices on your behalf; any invoice previously received through the Service remains archived on the same terms.

TeeckIn keeps your invoices for 10 years in a sealed, timestamped archive designed for integrity, authenticity and legibility. When a document is archived we compute a cryptographic digest of it, seal that digest with TeeckIn's archiving key, and anchor the seal in an external public timestamping chain (OpenTimestamps, anchored in the Bitcoin blockchain). The original file is kept exactly as it was issued or received, together with a readable view of it, and every operation on an entry is recorded in a sealed, append-only journal.

What the external anchor proves: The anchor establishes that a document existed no later than the anchored date — its anteriority. It does not, on its own, establish who authored the document; that is the role of TeeckIn's seal and of the provenance record stored with the entry.

Certification: The archive is built to the technical requirements of the NF Z42-013 standard — sealing, external timestamping, a sealed append-only journal, write-once storage and scheduled integrity verification. TeeckIn is not certified under NF Z42-013 or NF 461 and does not claim to be. The timestamps used are not qualified electronic timestamps within the meaning of the eIDAS Regulation, because they are not issued by a qualified trust service provider.

Included on every plan: Archiving is provided at no additional charge on every plan, including the Free plan. It is not a paid option and is not reserved for paid plans. Moving from a paid plan to the Free plan changes nothing about invoices already archived, nor about the retention period that applies to them.

The retention obligation remains yours: The obligation to retain accounting and tax records lies with the business, not with the platform it uses. Using a platform — TeeckIn or any other — does not transfer it. That is how retention obligations work generally; it is not a limitation we have chosen.

TeeckIn's archive is a service that helps you meet that obligation; it does not assume it in your place. You remain responsible for retaining your accounting records, including invoices and supporting documents that never passed through the Service.

If you close your account: When an account is closed the archive is handed back rather than kept indefinitely:

• a full export of your archive is offered and generated at closure;
• you have a grace period of 90 days from the date of closure: during those 90 days both the archive and its export stay available to you;
• at the end of those 90 days the archive is treated as handed over, and TeeckIn permanently deletes it together with the billing entity it belongs to and everything that entity contained.

Download your export before the end of the 90 days. Deletion is permanent and cannot be undone: we do not keep a copy, the account cannot be reopened, and we cannot restore the data afterwards — not for you, not for an auditor, not for anyone.

If TeeckIn discontinues the Service: If we discontinue the Service, or discontinue the archiving feature alone, we will give at least 90 days' notice before any archive is deleted. A full export remains available throughout that notice period.

Notice is given in the application, by email to the address registered on your account, and by a notice published on teeckin.tech.

What the export contains: An export is an archive, not a folder of files. Each export contains:

• the original sealed files, exactly as they were issued or received;
• the readable view of each invoice;
• the excerpt of the integrity journal covering your entity, with its hash chain;
• the public keys and timestamp attestations needed to check every seal, including keys retired during the retention period;
• a verification manifest listing every entry with its digests, seal, timestamp proof and retention date, together with instructions for verifying the bundle.

The export is designed to be verified independently: you, your accountant or an auditor can check it on any machine, without TeeckIn running and without contacting us.

Archiving and your right to erasure: Retaining invoices is a legal obligation, so a request for erasure does not by itself require us to delete archived invoices: data protection law expressly provides for this case.

Because that obligation is yours and not ours, we do not keep a former customer's archive indefinitely on their behalf. We hand it over and delete it on the schedule described above. If you ask us to erase your data, we erase everything that is not covered by this archiving commitment and handle the archive through the account-closure process.

We strive to maintain high availability but do not guarantee uninterrupted service. The Service may be temporarily unavailable due to:

• Scheduled maintenance (we will provide advance notice when possible)
• Unscheduled maintenance for critical updates
• Factors beyond our control (internet outages, third-party services)

TeeckIn supports offline use. Data entered offline will sync when connectivity is restored.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, TEECKIN SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO LOSS OF PROFITS, DATA, OR BUSINESS OPPORTUNITIES.

Our total liability for any claims arising from your use of the Service shall not exceed the amount you paid to us in the 12 months preceding the claim.

You agree to indemnify and hold harmless TeeckIn and its affiliates from any claims, damages, or expenses arising from your use of the Service, your violation of these Terms, or your violation of any third party's rights.

You may terminate your account at any time by deleting it through the Service. We may suspend or terminate your access if you violate these Terms.

Deleting your account deletes it immediately, and it cannot be reopened. Invoices archived under section 8 (Invoice Archiving), and the billing entity that holds them, are the one exception: they follow the schedule in section 8. Export your data before you delete the account.

Under that schedule, a full export is generated at closure, the archive and its export stay available for 90 days, and at the end of those 90 days the archive and its billing entity are permanently deleted.

These Terms are governed by and construed in accordance with the laws of the State of Wyoming, United States, without regard to conflict of law principles. Any disputes arising from these Terms shall be resolved in the state or federal courts located in Wyoming.

For questions about these Terms, please contact us at: legal@teeckin.com